This club is only able to exist because of the contributions of many volunteers.  Every activity on the field either during practice or a meet done by an adult is done by a volunteer, as well as all the behind-the-scenes work, and we thank everybody helping out.

If anyone else is interested in coaching, please see Greg Moser.

Please be aware that there are many jobs of different sizes and time commitments that need to be done by our adult volunteers.  If everybody does a little, then nobody has to do a lot.  Volunteering also gives you a lot of satisfaction and contact with some wonderful athletes.  Thanks for stepping up!

Here are a list of volunteer jobs:

PRIMARILY PRACTICE RELATED JOBS:

Ribbon and File Folder Coordinator: This person would bring the ribbons and athlete file folders to practice and will work with helpers to assemble and file the ribbons for each week’s meet.  This might be a good job for a Gremlin parent, because they need to be at practice anyway.

Ribbon Committee: Need 5 -6 people each week after meets commence to help assemble and file the ribbons during practice. It only takes one night to do this job and you can help with one meet or all. This is another good job for Gremlin parents who are there anyway.

Jelly bean/Jolly Rancher Coordinator: This person brings the candy and makes sure that there are people to hand them out each and every night. They will take the donations of candy. They will also purchase extra cany when needed and will be reimbursed (we have a lot of candy on hand already).

First Aid Parent: This person ideally will be on hand during practice and meets when available to perform simple first aid. Typically, the injuries require opening an ice pack, cleaning a minor wound and applying a bandage. If you have any training at all in the health field, this job will be very easy and rewarding.

Volunteer Coordinator: This person would coordinate volunteers as needed-making sure enough people are there at meets for each spot and notify the announcer when extra volunteers are needed.  Very good job for those with organizing skills.

Lost and Found Coordinator: This person gathers the extra clothes left at practices and meets, bringing them to practices and encouraging people to find their lost items. This is an easy position but a necessary one. At the end of the season,  the remaining items are set out at the picnic and any left after the end of the season are donated. This can be done by anybody as it is just bringing the clothes to the beginning of practice and picking them up at the end.

MEET VOLUNTEER POSITIONS:

Staging: We generally need 2 dedicated people at all times during the meets. We have people who are leaving the program after this season so we really need some people to learn staging and be able to take their place. A great job for those who like to meet all the athletes and are good organizers.

Finish Line Person: This person gets the finish line paperwork completed. The tag pullers take the athlete sticker’s at the end of the race and the finish line person sticks them to the finish line sheet by lane number that the athlete ran in. This is a pretty simple job but important.

Tag Pullers: These are parents who volunteer to stand at the finish line to take athlete’s stickers in their lane and to give the sticker to the finish line person. During the majority of the meet, we need 6-8 people at a time to cover the lanes. This is a fun job and is needed both at home meets and away meets. If there aren’t enough volunteers here, this can slow down the meet big time. It’s always fun to watch the kids finish a race and see their feelings of accomplishment and pride.  This is one of the easiest and most fun jobs at meets.

Relay Judges: These people are used during the 4×100 relay and stand on the infield near the exchange zones. They watch to make sure handoffs of the batons are done within the proper zone. Training can be provided if you would like to help with this.

Hurdle Crew: Hurdle races are at the beginning of the meet and we need people to move the  hurdles out and back. If we don’t have enough people, this can slow down the meet. We try to get at least 5 or 6 people per meet to help with hurdles.

Finish Lynx/Camera Person: This person works in the timing tent on a laptop and is responsible for opening and saving the files of the camera image for each race. There is training required and available if you are interest in this job. The camera set up is easiest for people knowledgeable in the construction business and is done before the meet starts. Operating the camera during the meet is not difficult and requires basic computer skills (opening and saving files). We’d love to get 2-3 people trained in this to allow for shorter shifts during the meets. This job would only be needed during our 3 home meets.

Timing/Meet Manager Person: This person works on a laptop in the timing tent and takes the camera images from Finish Lynx and places the lines over the athlete images to arrive at their times. There is training required and available if you are interested in this job. We would love to get 2-3 people trained in this area. This job would only be needed during our 3 home meets.  For the computer-savvy, this job is very simple!

Meet Manager Results Personnel: These people would enter field events on a laptop into the meet manager system and also the competitor numbers once the Timing person is complete with a file. These people would print results by event once all heats have been completed. They will keep a copy and the other will be posted.

Back Up Timers: These people use a stopwatch to provide a backup time for all of our races.  These results are generally not used unless there is a problem with the main timing system. However, it does happen sometimes so this role is important so that the races need not be repeated. We need many people during a meet for this job.

Starter: This person advises the athletes regarding the rules and commences the race with the starter gun. We have someone that has done this for years but it would be great to have someone train with this person so that we have a backup.  This is a position that needs training and there is a whole network – the California Track Starters Association – to provide it.  For those who like officiating, this is a great job.

Announcer: This person announces the calls for the athletes to be in staging or in their field events. We have a very experienced person for this job but would love to train a backup person.  If you like the mike – this is a good job for you!

Field event helpers: These people assist with the field events by writing results during the meet, measuring distances or raking sand, moving high jump equipment or returning the shots. This is an easy place to help out in the event that your child prefers.

Set Up and Tear Down: People are needed at 7 a.m. during home meets to help set up easy ups and get equipment in place. We generally need 2-3 people helping besides our coach’s to ease in the work. At the end of the meet, we need help in putting equipment away. The more help, the easier it is to host a meet.

Stats Person for each Age Group: The General Manager will forward results from each meet to these people so that they can insert each athlete’s time or measurements for field events by meet. This will be tracked in excel and will just need to be cut and pasted into their excel file by age group. This report assists the coach’s each week in reporting the best time for each athlete in the races they sign up for. This excel report will also generate a season report for each athlete commemorating their season and their accomplishments. This is a job done generally on Sunday afternoons and takes an hour or so.

We hope these explanations have helped you realize where you can help us based on your time and your talents. Thanks in advance for your help this year!

———————————————————————————————————–

BOARD POSITIONS:

Many of our positions will be open for next season. We’d love to have some new people think about being on the board and helping with this great organization. The voting for positions will take place in May.  Board meetings are once a month during the year and off all summer, so it is not a large time commitment.  Board members handle decision making, treasurer’s and managerial tasks for the team.  This is very good for people who can do an evening a month and have management skills.  It is a friendly board and meetings are enjoyable and not very long!

———————————————————————————–GENERAL MANAGER POSITION:

We would like to have somebody other than the head coach to help out with managing the team.  This position is mostly about delegation and keeping everybody on track (hah!). A key person would be someone very organized, with a good memory and personable.

————————————————————————————–